Roles and Permissions
Owner, Recruiter, Reviewer.
Roles and Permissions
User Roles and Access Control in Beesla
Roles and Permissions define what each person on your team can do inside Beesla. They let you collaborate freely while keeping control over searches, token usage, and billing.
This page explains the available roles and how to assign them correctly.
Why Roles Matter
Recruiting teams include different types of users:
- People who run searches
- People who review candidates
- People who manage billing and settings
Without roles, teams either:
- Lock things down too tightly
- Or give everyone full access and lose control of usage
Beesla roles are designed to match real hiring workflows.
Core Roles in Beesla
Owner
Owners have full control over the workspace.
Owners can:
- Run searches
- Consume tokens
- View and manage all CRM data
- Invite and remove team members
- Change roles and permissions
- Manage plans and billing
Every workspace must have at least one Owner.
Recruiter
Recruiters handle day-to-day sourcing.
Recruiters can:
- Run searches
- Consume tokens
- Review candidates and companies
- Use the CRM
- Collaborate with teammates
Recruiters cannot manage billing or change workspace ownership.
Reviewer
Reviewers provide feedback without running searches.
Reviewers can:
- View candidates and companies in the CRM
- Review search results
- Leave notes and feedback
- Collaborate with the team
Reviewers cannot:
- Run searches
- Consume tokens
- Manage billing or team settings
This role is ideal for hiring managers and interviewers.
How Permissions Affect Token Usage
Only users with permission to run searches or request company details can consume tokens.
This allows you to:
- Limit token usage to specific roles
- Invite reviewers freely without cost risk
- Keep sourcing activity intentional
Viewing and reviewing data never consumes tokens.
Assigning the Right Roles
Best practices:
- Assign Owner to the person responsible for billing
- Assign Recruiter to people actively sourcing
- Assign Reviewer to hiring managers and stakeholders
Clear roles prevent accidental usage and confusion.
Changing Roles
Roles can be updated at any time by an Owner.
When a role changes:
- Access updates immediately
- Existing data remains available
- No data is lost
This makes it easy to adapt as teams grow or change.
Common Misunderstandings
“Reviewers increase costs.”
They do not. Reviewers cannot consume tokens.
“Everyone needs Recruiter access.”
They usually don’t. Reviewers handle most feedback.
“Roles affect CRM visibility.”
They don’t. All roles can view saved data.
What’s Next
To manage team members: