Invite Your Team

Invite Your Team

How to Collaborate With Your Hiring Team in Beesla

Beesla is designed to be used by teams, not individuals. Inviting your team allows recruiters, hiring managers, and reviewers to work from the same candidate data without duplicating effort or cost.

This page explains how team access works and how to collaborate effectively.

Why Team Access Matters

Recruiting decisions are rarely made alone.

Beesla allows your team to:

• Review the same candidates
• Share feedback in one place
• Avoid duplicate searches
• Reuse saved data without additional cost

There are no per-seat charges. Collaboration is built in.

Inviting Team Members

From your workspace settings, you can invite team members by email.

Invited users gain access to:

• Existing searches
• Saved candidates and companies
• Notes and collaboration tools

Once invited, team members can immediately review data already in the CRM.

Roles and Permissions

Beesla supports role-based access to keep control simple and clear.

Typical roles include:

• Owners who manage billing and workspace settings
• Recruiters who run searches and review candidates
• Reviewers who provide feedback without running searches

Permissions are designed to match real hiring workflows, not rigid hierarchies.

For detailed permissions, see Teams and Access.

Shared CRM and Search History

All team members work from the same CRM.

This means:

• Candidates added by one person are visible to others
• Companies are shared across the workspace
• Search history is preserved

Team members do not need to rerun searches to see the same data.

Cost Implications of Team Use

Inviting team members does not increase costs.

Tokens are shared at the workspace level

Viewing and reviewing data is free

Tokens are only used when new search results or company details are retrieved

This allows teams to collaborate without worrying about usage inflation.

Best Practices for Team Collaboration

Teams get the most value when they:

• Agree on role criteria before running searches
• Review top candidates together
• Use notes to capture hiring manager feedback
• Avoid rerunning searches unnecessarily

Centralized review leads to faster decisions.

Common Mistakes

Running duplicate searches

Coordinate before starting new searches.

Inviting too late

Bring hiring managers in early to align on fit.

Confusing roles

Assign permissions intentionally to avoid accidental searches.

What’s Next

Once your team is set up:

• See Natural Language Search to improve result quality
• See CRM Lite to understand how data is stored and reused
• See Tokens and Billing to manage usage as a team